“An I cannot, cannot, cannot,
An I cannot, another can.”
~ Boyet, “Love’s Labour’s Lost” (1594)
Accessibility
Not all disabilities are visible. Please let us know of any adjustments you may need in order to access our game.
The site is on the whole one of the better Scout Campsites regarding accessibility for those with mobility aids and wheelchairs, but there are challenges with any venue:
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The Nyeri building (the main player base - also where meals are served and most players will sleep) is accessible for wheelchairs, rollators and similar mobility aids, with ramps to the entrance, wide doors, step free access throughout the building and wheelchair-accessible toilets and showers.
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At least one of the smaller function rooms in this building will be available as an OC quiet space for people to retreat to as needed.
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There are no bunk beds (only single beds) in this building, and there are five rooms that only have 2 beds in each, for those who need a quieter sleeping room.
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The maximum sleeping capacity of the Nyeri building is 40 - we are planning to accommodate 30 people in this building, rather than filling it to maximum capacity.
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It should be noted that this building can get overly warm in the Summer (when our event is running), especially in the main hall (near the kitchen), and whilst there is a large fan available to cool the hall, this can be quite noisy, and the acoustics in the main hall can sometimes be challenging/overstimulating (whether the fan is on or not). There can also be quite a few craneflies and flying insects throughout the site, but particularly in this main building.
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The B.P. building (which is likely to primarily host indoor non-combat roleplay encounters) is currently undergoing renovations; one of the entrances does have an access ramp. This building has new bunk accommodation being installed at the time of writing (2024), likely accommodating either 34 or 36 maximum by the time of our event; we are currently planning for 25 people to sleep in this building - again, avoiding filling the indoor accommodation to maximum capacity.
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By the time of our event, this building will also have an accessible toilet and shower, and attached to the hall (that will be an in-character roleplay area) is a kitchenette that can be used freely by players and crew, which is out-of-character at all times.
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The B.P. building is down a relatively steep hill from the rest of the site - there are carparks next to both the B.P. building and the Nyeri building, and (presuming it is safe to manoeuvre), if any large bags, props, or people who feel unable to walk up and down the hill between the buildings need to use a car between the halls, this is possible, but vehicles should ideally only be moved if required to.
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The grassy area between the Nyeri building and the B.P. building is a potential combat area - the hill is steep in places, and the “agility trail” apparatus is not to be used in-game - unlike other activity areas such as the climbing wall, this “adventure playground” type area is not fenced off.
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The Dormy Cabin accommodates a maximum of 12 people (we are intending to sleep 7 crew members in this room - again, avoiding maximum capacity for comfort). This room is less accessible than the other sleeping areas for those with mobility difficulties and is not advised for wheelchair users or similar - crew members with access needs are able to sleep in either the Nyeri or B.P buildings as needed.
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Some of the beds in the Dormy Cabin are single beds and others are bunk beds, with no internal toilet or showers - however, there are accessible toilet/shower blocks (with step-free access) adjacent to the building.
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The Jubilee building is the crew headquarters (and is step-free accessible). This building contains an additional kitchenette for crew usage. It does have a small bunk room with capacity for 2 people attached to the main crew room, but we are not intending to use this bedroom as anyone’s allocated sleeping area (rather, it can primarily function as a useful private changing area attached to the main crew room).
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We are not intending for anyone to camp in tents at this event. The grassy area near the Jubilee building (crew headquarters) is adjacent to the car park outside the Nyeri building and is the primary location for combat encounters. Whilst there is a path next to the grassy area that makes it easier to access, it is a small but steep slope if moving directly from the car park to the combat field. There are trees along one side of this field, so it is important to keep an eye out for potential roots/branches that are tripping hazards, or any fallen/falling fruit.
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It would be challenging (but not impossible) for those using mobility aids with wheels to navigate some of the grassier areas of the site, which is largely where combat encounters take place.
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The Cook’s Kitchen and Barn will be set up as in-character spaces for non-combat roleplay encounters, including all Masques/Plays Within the Play. This is all a ground floor space - it is possible that there may be a slight lip at one of the doors, but this should generally speaking be an accessible space for those with mobility aids. Although there is another kitchenette in this space, players and crew should use the kitchens in the B.P and Jubilee buildings for any personal snacks and drinks (and caterers will use the kitchen in the Nyeri building), as the kitchen area in this building is open plan into the in-character roleplaying area.
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This area is only available for specific in-character roleplay encounters, and should not be accessed by players without a stage manager/ref present (as crew may be set-dressing for a specific scheduled encounter in this space).
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There will be out-of-character quiet spaces available for people to take a break as and when required. In addition to this, bedrooms and bathrooms are all out-of-character spaces at all times, as are the player kitchen for personal snacks/drinks in the B.P. building, and the crew room and kitchen in the Jubilee building. Players and NPC crew should not enter the main kitchen in the Nyeri building unless specifically permitted to/invited by the catering crew.
Non-combatant players are very welcome to join the game and can choose to solely engage in non-combat encounters and roleplay elements of the game. If a player declares themselves non-com, they must remain so for the whole of the event unless otherwise agreed with a ‘stage manager’ (ref). Non-com players can arrange to exchange combat-centric starting skills from their archetype for other skills, as agreed on an individual basis with stage managers.
Non-com players should not enter combat areas (grassy regions). If a player who has declared themselves non-com is about to be hit with a weapon attack, they must bring up both hands and declare ‘Non-com!’ to their attacker. They must then move out of the immediate area of combat, drop to 1HP and leave the combat area. A non-com cannot be reduced to 0HP or -1HP through physical combat, however they can still die from magical effects such as cursed items/poisons/alchemy, Masques, or by engaging in non-physical “battle of the wits” style duels, where the loser’s consequence is execution.
The venue will provide bedsheets, pillows and pillowcases, but you will need to bring your own duvet/blanket or sleeping bag and your own towels and toiletries. Smoking and vaping are prohibited indoors in all buildings - however, there is a 30 metre wooden shelter outside the Nyeri building that people can smoke or vape in, provided they dispose of all waste appropriately. Please be mindful of other people around you if you are smoking or vaping.
All waste must be appropriately discarded to the correct waste or recycling bins, and any kitchenware should be cleaned and returned to the correct building’s kitchen. Please help us to clean and tidy the site and leave it as we found it (including vacuuming dorm rooms) so that we can avoid an additional housekeeping charge, and so that LARP groups will continue to be welcome at the site. Thank you!